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PZC Minutes 040301Minutes of Planning & Zoning Commission Regular Meeting April 3, 2001 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:06 p.m. II. Roll Call All Commissioners were present with the exception of Commissioner Head. III. Additions and Amendments to the Agenda Final Design, Item B, Lot C, Sheraton's Mountain Vista, Conditions of Final Design is added to the agenda. IV. Conflicts of Interest Commissioner Karow with Lot 33, Block 2, Wildridge application for Final Design approval. V. Consent Agenda A. Approval of the March 20, 2001 Planning & Zoning Commission Meeting Minutes Commissioner Fehlner moved to approve the Consent Agenda. Commissioner Klein seconded the motion. The motion was approved unanimously with Chairman Evans abstaining. VI. Final Design A. Lot 33, Block 2, Wildridge Project Type: Duplex Applicant/Owner: Richard Brown Address: 2649 Beartrap Commissioner Karow stepped down due to a conflict of interest. Eric Johnson, Planning Technician, made the Staff presentation. The applicant is proposing a duplex residence located at 2649 Beartrap Road. The Planning and Zoning Commission on June 18, 1996 originally approved the project with conditions. On May 19, 1998 the Commission approved an extension to the final design approval that expired one year later. The applicant has addressed the conditions of the June 18, 1996 final design approval and submitted the application for your review. Staff recommends approval with the condition that the driveway be redesigned at the time of the building permit application to accommodate greater accessibility and lessen the amount of encroachment into the 10 -foot slope maintenance, drainage and snow storage easement. Applicant, Richard Brown, asked is the encroachment where the driveway crosses the easement or where the driveway passes next to the easement? If it is where the driveway crosses the easement, then he proposes to widen the pavement at the apron on Beartrap Road where it crosses the easement. He said It is only 12 feet right now and could give it five more feet on both sides. Mr. Brown then showed a rendering of his proposal. He said he could widen the pavement to 20 feet at that point on the driveway and it would not be a problem with the snow storage. He would lengthen the culvert 2 '/2 feet on each side as well. Commissioner Sipes said he would not like to see an increase in more site disturbance in exchange for more snow storage. The applicant's suggestion has merit on widening the driveway to 22'/2 feet but it may be too much. Somewhere between 18 and 22 would be better. Commissioners Klein and Fehlner agreed that the driveway impact is less important than the site disturbance. The driveway could be widened a minimum amount to make it work. Ruth Borne, Assistant Director of Community Development, said the minimum width for driveways is 12 ft. There is no maximum but we would like to see them minimized rather than maximized. She said 20 feet is excessive for a duplex or single family home. Commissioner Macik said he has no problem with the way the driveway is designed right now. He would like to see it widened a little at the entry. Chairman Evans said he thinks the driveway should be studied a little more. Maybe a 14 or 15 -foot flared entry as proposed to 22'/2 feet which could be handled as a Staff approval. Commissioner Sipes moved to approve Lot 33, Block 2, Wildridge subdivision with no conditions. Commissioner Macik seconded the motion. The motion carried unanimously. Minutes of P &Z Meeting April 3, 2001 Page 2 B. Condition of Final Design Approval Lot C, Block 2, Benchmark at Beaver Creek Project: Sheraton's Mountain Vista Applicant: Vistana, Inc. Address: 0160 Beaver Creek Boulevard West Commissioner Karow rejoined the Board. Ruth Borne reported the applicant is seeking relief from the installation of the natural stone on the end of the building for Phase 1 and replacing it with a landscape berm with evergreens. Applican,t John Harper said we will be tearing the wall out and there will be an extended building coming from there in the next 12 to 15 months. We would rather not go to the expense of putting in a rock wall at this time. We would like to put in some kind of landscaping that would screen the wall and reuse the landscaping later. We think this would be a more efficient way to deal with it now. Chairman Evans agreed that it would be more efficient but what would happen if Phase 2 is never built. We would be left with an unfinished wall which is not acceptable. He said he is not in favor of using landscaping in lieu of stone as an intermediate measure. Commissioner Fehlner said a contingency could be placed on it if it were under a year and put on the TCO versus the CO. Commissioner Karow suggested if the landscaping were done instead of the stone, a surety bond of 150% of the cost of the stone could be taken and returned when the building permit for Phase 2 is pulled. The Town would then be able to put the stone on if Phase 2 is not under way within a year. Commissioner Sipes saw that as shifting the burden onto the Town. Mr. Harper said if we are talking about posting a completion bond of 150 %, 1 would want to table this and talk to some other people first. Commissioner Karow moved to table Item B, Lot C, Block 2, Conditions of Final Design Approval. Commissioner Sipes seconded it. The motion passed unanimously. VII. Sign Design A. Lot 37, Block 1, Benchmark at Beaver Creek Project Type: Tenant Sign - Dowling's Applicant/Owner: Gary Stevens Address: 140 Metcalf Road, Unit 6 Minutes of P &Z Meeting April 3, 2001 Page 3 Staff presentation was made by Eric Johnson. He stated the application under consideration consists solely of a proposed tenant sign for Dowling's located above the existing Avon Automotive and Tire sign. The proposed cabinet sign will have a height of two feet and a width of six feet. There is not a master sign program governing this application. Staff recommends approval of the tenant sign application with no conditions. Commissioner Klein moved to approve the Tenant Sign. Commissioner Fehlner seconded. The motion carried unanimously. VIII. Other Business A. Staff Approvals: 1. Lot 18, Filing 1, Eaglebend 3860 Eaglebend Drive Garage Enclosure & Patio Canopy Eric Johnson said they are enclosing a carport to make a garage. B. Sign Permits: 1. Lot 22, Block 2, Chapel Square 240 Chapel Place, Building B Tenant Sign - "Outback" 2. Lot 22, Block 2, Chapel Square 240 Chapel Place, Building B West Monument Sign - "Outback" 3. Lot 22, Block 2, Chapel Square 222 Chapel Place, Building A "Retail & Office Space Available" 4. Lot 71, Block 2, Benchmark at Beaver Creek 91 Beaver Creek Place The Bag & Pack Shop - "Sale" 5. Lot 1, Eaglewood 37347 Hwy. 6 - Brookside, Unit 100 "Pro Train" C. Design Review Guidelines Comments on Draft 1 Minutes of P &Z Meeting April 3, 2001 Page 4 Commissioner Fehlner expressed concern with the design theme statement in the guidelines and suggested Staff focus on this element. The Commissioners will provide comment at the next meeting. IX. Adjourn Commissioner Klein moved to adjourn the meeting. Commissioner Sipes seconded the motion. The motion passed unanimously. The meeting adjourned at 7:35 p.m. Respectfully submitted, Cecelia Fenton Recording Secretary APPROVED: April 17, 2001 Chris Evans Chairman Andrew Karow Secretary Minutes of P &Z Meeting April 3, 2001 Page 5