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PZC Minutes 011601Minutes of Planning & Zoning Commission Regular Meeting January 16, 2001 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:05 p.m. II. Roll Call All Commissioners were present with the exception of Commissioner Fehlner. III. Additions and Amendments to the Agenda None IV. Conflicts of Interest Commissioner Macik disclosed a conflict with Work Session Item A, Lot 2, Block 4, Wildridge. V. Consent Agenda A. Approval of the December 5, 2000 Planning & Zoning Commission Meeting Minutes Commissioner Karow moved to approve the Consent Agenda. Commissioner Macik seconded. The motion carried unanimously with Commissioner Klein abstaining. VI. Final Design A. Lot 22A, Block 2, Benchmark at Beaver Creek Project Type: Master Sign Program Amendment - North Monument Applicant: Palmos Development Address: 245 Chapel Place B. Tract A, Block 2, Benchmark at Beaver Creek Project Type: Master Sign Program Amendment - West Monument Applicant: Palmos Development Address: 220 Beaver Creek Place C. Lot 22, Block 2, Benchmark at Beaver Creek Project Type: Master Sign Program Amendment - Tenant Applicant: Palmos Development Address: 240 Chapel Place, Building B The Commission agreed to review all three proposals together. Eric Johnson, Community Development Inspector, gave the Staff comments as stated in the Staff Report for each application. He said revisions were submitted by the applicant addressing some of the issues. Representing the applicant, Tom Flannegan, the joint venture partner for Outback Steakhouses made his presentation to the Commission. He stated the Outback Steakhouse brand identity is part of the logo sign package and is recognized around the world. We have already made a lot of concessions on the building and the signage package. We have agreed to cover the neon by putting a face on top of it and give up the neon trim going around the building sign. We have also agreed to do an oval instead of a rectangle which we have never done anywhere else. The sign background is white throughout the country. You have asked for bronze here. We need to have our brand, our identity. Chairman Evans asked if the white background with the red lettering is the corporate identity? Mr. Flannegan said that was correct. Chairman Evans opened the meeting for public comment. There were several members of the public and applicants Terry and Leo Palmos in attendance. Chairman Evans made the clarification that the sign program on Chapel Square was proposed by Palmos Development. Steve Stockmore stated he and his wife own two businesses in Chapel Square; the Dragon Fly Gallery and the Fuel Man Western Company. He said he and his wife are very much in favor of the sign proposal. Recognition is critical to them. Richard Dangler stated he and his daughter Mary Harp own Treasure Island Toys. We are here to give support to the Outback Steakhouse sign proposal whether it takes a waiver or whatever is needed for their logo. Minutes of P &Z Meeting January 16, 2001 Page 2 Rodney Johnson, Managing Partner for the Outback Steakhouse in Avon, said he believes the signage is very important for Outback and hopes it can be approved. Kevin Leonardos, owner of Eagle Peak Photo in Chapel Square, said he believes the Outback needs a sign on the highway to support their business. Larry Kilstrip, of the Vail Valley Trading and Loan in Chapel Square, Mitchell Murade, an investor in the Dragon Fly Gallery, and Scott Skillman, of Collectoratori, gave their support for the Outback signage request. Chairman Evans opened discussion for Commission comment and review. Commissioner Klein commented that the north side sign needs to be moved south to allow for more landscaping. He recommended that the west sign at the entrance to the WalMart area should be at 10 feet. He had no problems with the white background but would like to see the entire metal surround be similar. Commissioner Sipes commented that the stone on all the signs be the same type as on the project so they match. He saw no problem with the colors. He suggested that the base be wider and deeper on the north sign and have more detail. Commissioners Macik, Head and Karow agreed with Staff recommendations on the north, west and tenant signs. They had no problem with the white background and red lettering. Commissioner Karow said the cabinets should match the master sign program and be consistent with the other signs and blend in with the building. He asked Staff if code prohibits neon. Eric Johnson stated that the sign code prohibits exposed neon. Mr. Flannegan showed revised sketches to the Commission. Terry Palmos with the Palmos Development Company made comments in regard to the location of the north monument sign. He showed a diagram to the Commission. Chairman Evans said he did not have a problem with it as long as it fits in the setback. Chairman Evans said we need to give the applicant what they need on all the signs including the one on the highway in order to give them their corporate identity. The white background with red lettering is part of their logo and is easy to identify. He agreed with Staffs recommendations as far as the height and massing on the base for the north sign and the recommendations on the west sign and tenant sign. He is in favor of a backlit white -faced sign with neon red lettering; but not exposed neon. Minutes of P &Z Meeting January 16, 2001 Page 3 North Sign Commissioner Sipes moved to approve the north sign for Outback Steakhouse for Lot 22A, Block 2, Benchmark at Beaver Creek with the following conditions: 1. The maximum height of the sign shall not exceed 25 feet. 2. Staff must approve the sign placement and landscaping. 3. The sign base should be revised to reduce the massing and be approved by Staff. 4. The location of the sign must be surveyed prior to installation and an ILC prepared to verify the sign location within the setback. 5. The cabinet color should be bronze consistent with the master sign program. 6. The stone should be consistent with the Chapel Square project. Commissioner Head seconded the motion. The motion carried unanimously. West monument sign Commissioner Macik made a motion to approve the west monument sign for Chapel Square, Tract A, Block 2, Benchmark at Beaver Creek with the following conditions: 1. The height of the sign shall not exceed 10 feet. 2. Staff must approve sign placement. 3. Staff must approve landscaping. 4. The location of the sign must be surveyed prior to installation and an ILC submitted to verify location. 5. The cabinet sign shall be bronze to match the existing sign program. 6. The stone base must be consistent with the Chapel Square stone. 7. Final design is subject to Staff approval. Commissioner Sipes seconded the motion. Commissioner Sipes addressed the round piece and the top of the signs and the balls. Terry Palmos asked if they could move the round piece to the bottom and keep the top clean and would be happy to delete the little balls. Tenant sign Commissioner Karow moved to approve the tenant sign for Outback Steakhouse on Building B, Lot 22, Block 2, Benchmark at Beaver Creek with the finding that this modification to the master sign program is warranted to preserve the corporate identity and placed at the center of the building to complement the architecture with the following condition: Minutes of P &Z Meeting January 16, 2001 Page 4 1. The cabinet color must be bronze to match the existing master sign program. The motion was seconded by Commissioner Klein and unanimously approved. VII. Work Session A. Lot 2, Block 4, Wildridge Project Type: Duplex - Separate Driveways Applicant: Tab Associates Address: 5792 Wildridge Road East Commissioner Macik stepped down due to a conflict of interest. Ruth Borne, Assistant Director Community Development, made the Staff presentation. The applicant has submitted alternatives of five separate schemes and outlined the amount of asphalt being proposed for each. He indicates there will be more asphalt when using a single access. Staff does not support having dual driveways. The single access designs the applicant submitted comply with the guidelines and do not have the adverse impacts posed by dual driveways. The applicant has not submitted information or data to support two access points. Norm Wood commented that the Town has always opposed multiple driveways for single properties particularly for duplexes. There are a number of concerns that go with that. One is the disturbance along the street and another is the snow removal issue. One more driveway is not that important but if you approve this one, you open the gate and more will come and become a true issue. He reviewed each of the five schemes with the Commission. Commissioner Sipes asked which of the schemes is most workable. Norm Wood said Scheme A2 is the most direct but said the driveway could be narrowed down a great deal from where it enters from the street which would reduce the asphalt coverage. A3 seems to work as well with one minor change to pull back on the top so it comes out of the 10 -foot setback. Applicant and Owner, Tab Bonidy of Tab Associates, gave his comments. He said Rick Smith's property to the west at Lot 1 obliterated any use of the drainage easements and piped the whole thing. There is a solution to this drainage easement on an engineering basis. Norm Wood said yes, there are ways to deal with drainage issues. Tab said we could add a culvert as did our neighbor to make any one of these schemes work. He said a single driveway entrance can be done but believes a dual driveway access is better in a lot of aspects for us and the town. Tab reviewed each proposed scheme with the Commission. He said the least amount of disturbance and asphalt is the dual driveway and also is the best for landscaping. Minutes of P &Z Meeting January 16, 2001 Page 5 Commissioner Head said we are setting a precedence here if we allow two driveways. There is no hardship. Commissioner Karow said this site does work with one single access point. It is zoned as a duplex with one driveway. Commissioner Karow said the applicant should come up with some verifiable reason why the dual access is needed. Commissioners Klein and Head agreed. Commissioner Sipes suggested the applicant go through the six design criteria and put his arguments in those terms. Chairman Evans said we would like to give some helpful direction and comments. I am conflicted on this but cannot interpret it as there is no other way to do this than with a dual access. Two Commissioners say definitely no for a dual driveway. Three of us, Commissioners Klein, Sipes and myself say a dual driveway design works marginally better. It is difficult to define something specific to support the two driveways. If you need a decision tonight, the safe way to go is with the single drive design. B. Design Review Guidelines Commissioner Macik rejoined the Commission. Tambi Katieb, Planner, reviewed the proposal and said we are going forward with the Guidelines and completing this by December 31, 2001. He stated we had received a grant of $2,000 to work on this project from the Northwest Colorado Council of Governments. We would like to draft our own new Design Review Guidelines by the fall of 2001 and hopefully have them adopted by December 31. The NWCCOG grant requires we have a draft completed by then. We would like to have you provide feedback on what areas you would like to concentrate on. The public process would be something we would possibly bring to a public meeting, maybe a P &Z meeting, to get public input on what they prefer or don't like. Commissioner Klein suggested a survey. He said it would give us guidance and something to stand on. Commissioner Karow said they had used a consultant and had a panel of developers involved in their process. Maybe we should target the people we want to talk to. Chairman Evans said it is important to make an attempt to include as many people as possible. Mike Matzko said we need to get this to Council; but this Board would be doing most of the work. Chairman Evans asked that we put this on the schedule when we have nothing for an agenda or a small agenda. Select specific items or sections for us to work on and specify it on the agenda. Have the Commission rank which items should take priority. Ruth said we could e-mail that to you before the next meeting. Evans said we need to have the priorities, the tasks and then a plan. Minutes of P &Z Meeting January 16, 2001 Page 6 VIII. Other Business A. Staff Approvals: 1. Lot C, Avon at Beaver Creek Sheraton's Mountain Vista Window Color Ruth Borne passed around a sample of the tan window trim. 2. Lot 2, Wildridge Acres 2802 Shepherd Ridge Additional Parking - a concrete pad 3. Lot A, Avon Center, Benchmark at Beaver Creek 100 Beaver Creek Blvd. Site Modifications - a noise barrier screen 4. STOLPORT, Village at Avon PUD, 0322 East Beaver Creek Blvd. Modular Offices Mr. Matzko said the trailers are being used as a construction office instead of renovating the old existing building. There will be landscaping, exterior lighting and parking lot striping subject to staff review and approval. B. Sign Permits: 1. Lot 18/19, Block 1, Benchmark at Beaver Creek 281 Metcalf Rd., Unit 205 "Concept Mechanical" 2. Lot 22, Block 2, Chapel Square 230 Chapel Square, Bldg. D Temporary Sign 3. Lot 69, Block 2, Benchmark at Beaver Creek 51 Beaver Creek Place "Venture Sports" 4. Tract Q, Block 2, Benchmark at Beaver Creek 82 E. Beaver Creek Blvd. "Wishes Toy Store" Minutes of P &Z Meeting January 16, 2001 Page 7 5. Lot 22, Block 2, Chapel Square 230 Chapel Square, Bldg. D "Nature's Providers" 6. Lot 22, Block 2, Chapel Square 230 Chapel Square, Bldg. D "Paul's Boutique" 7. Lot 72, Block 2, Buck Creek Plaza 110 E Beaver Creek Blvd. "Wine" IX. Adjourn Commissioner Sipes moved to adjourn the meeting. Commissioner Klein seconded the motion. The motion carried unanimously. The meeting adjourned at 8:21 p.m. Respectfully submitted, Cecelia Fenton Recording Secretary APPROVED: February 6, 2001 Chris Evans Chairman Andrew Karol Secretary Minutes of P &Z Meeting January 16, 2001 Page 8