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PZC Minutes 090500Minutes of Planning & Zoning Commission Regular Meeting September 5, 2000 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:03PM. II. Roll Call All Commissioners were in attendance with the exception of Commissioners Fehlner and Macik. III. Additions and Amendments to the Agenda Final Design Item B, Village at Avon Design Guidelines was moved to the Consent Agenda. IV. Conflicts of Interest Commissioner Karow on Final Design Item A, the Chateau St. Claire. V. Consent Agenda A. Approval of the August 15, 2000 Planning & Zoning Commission Meeting Minutes B. Village at Avon Design Guidelines Parcels K and L Commissioner Klein moved to approve the Consent Agenda, Items A and B. Commissioner Head seconded the motion. The motion passed unanimously with Commissioners Sipes and Karow abstaining from Item A. Minutes of P &Z Meeting September 5, 2000 Page I VI. Final Design A. Chateau St. Claire Project Type: Mixed Use Applicant: George Roberts Owner: CSC Land LLC Address: 38392 US Hwy. 6 Commissioner Karow excused himself due to a conflict of interest. Staff presentation was made by Planner, Tambi Katieb. He stated the applicant is seeking design approval for 31 fractional fee units, 6 employee housing units, 17 whole ownership units, 135 parking spaces and a total of 4,127 sq. ft. GLFA of commercial space in accordance with PUD Ordinance 98 -6. Staff has had several meetings with the applicant to identify and resolve a number of issues associated with this final design application. The few remaining issues are reflected in the Staff Report. The applicants, Bill Parkhill and Bruce Ivins with Parkhill - Ivins Architects in Denver made their presentation. George Roberts and Chris Kontogiannis, the owners, were in the audience. Mr. Parkhill stated their design complies with PUD Ordinance 98 -6. The building footprint and intent of design is the same as was presented two years ago. The building height is 74 feet. In general terms, it is much the same project that had been previously approved. They will do a mockup on the site to show the actual materials. There is more detail on the windows and facade of the building. Chairman Evans asked why the design changed from the previously approved design? Mr. Parkhill stated the previous design was a commercial project and now it is residential. The elevations now reflect more windows for the residential project. Commissioner Sipes asked if this project received final design approval before? Chairman Evans said the final design approval has expired. Commissioner Sipes asked what the finished materials were on the retaining wall? Mr. Parkhill responded that currently it is designed as an MSC wall and the facing material will be stone. It is a stepped wall several feet high which steps back with some landscaping and steps again with a cobblestone face. There are three increments of the stone -faced wall. Commissioner Sipes commented that the sections of the wall show two steps, the lower one of 6 -8 feet and the upper wall is over 14 feet. Mr. Parkhill responded the intention is to mitigate the height of the wall and to make it stone and slope back more naturally. We do not yet know at this time what kind of stone we will use. It will be part of the mockup. Minutes of P &Z Meeting September 5, 2000 Page 2 Commissioner Sipes asked why there is both a bike plan and pedestrian path along Highway 6? If you had one or the other, you would have more room for landscaping along Highway 6. Mike Matzko, Director of Community Development, responded that it was driven by the location on Highway 6 itself. The pedestrian path is really going to be a sidewalk. We want to keep pedestrians and bikes separated as much as possible. Mr. Ivins pointed out on the color board the different materials they were proposing and said the final mockup panel will include lighting. Commissioner Head commented that it looks like the riparian area has not been addressed. It would be a good area for some landscaping. Chairman Evans asked what the plans were for vents and flues. Mr. Parkhill said their intention is to create a series of flues that fit in with the overall European design and character for the roofline. They will gather those vents and bring them into a series of vent stacks in several locations which will be enclosed with stucco to make them look like a chimney. They will be fully enclosed with the exception of the termination caps. Mr. Parkhill said there is no intent to use direct vents. Chairman Evans also commented that he understands we are not approving colors this evening; it will be done with the site mock up. One of the things that appealed to him on the original design was the massing of the stone base. It really seemed to anchor the project. He was concerned about the cool gray color at the base as far as anchoring the building. He thought it did not blend with the indigenous colors that are found in the area. Mr. Parkhill responded that it is difficult to get a good sample on a color board. It will be easier to see an actual representation on the mockup. Chairman Evans commented he thought they had a great looking project which will compliment the Town. Commissioner Sipes moved to approve Lots 1 & 2 Chateau St. Claire final design application dated August 24th with the following conditions: 1 -8 and number 9; that the landscaping around the riparian area be reviewed with the idea of better blending. Commissioner Klein seconded the motion. Chairman Evans stated in the recommended condition number 4, seeded glass be struck. Also, that the actual lighting design would be approved along with the review of the mockup. Commissioner Sipes agreed. Commissioner Klein seconded the amendments. The applicant agreed. Tambi Katieb asked the Commission to please clarify condition number 9 regarding the landscaping. Commissioner Sipes stated condition number 9 would be that the applicant will review the landscaping area between the west Minutes of P &Z Meeting September 5, 2000 Page 3 end of the building and the riparian corridor with the intention of creating a formal to native landscape design buffer. Commissioner Klein agreed. The amended motion carried unanimously. 1. The applicant must submit to the Town an approved CDOT access permit and any required utility permit(s) prior to the issuance of any building permits. 2. The access design submitted for CDOT approval must be consistent with and be accompanied by clarification of the bike lane, pedestrian path, bus stop location, and the bridge design. These elements must be submitted to and approved by the Town Engineer prior to the issuance of any building permits. 3. A deed transfer of Lot 2 of this PUD to the Town of Avon must be executed prior to the issuance of a Certificate of Occupancy for this project, as agreed to by the approval of the Preliminary Plat. 4. The applicant must construct an on -site mock up of the colors and materials for the Planning & Zoning Commission to review for approval prior to the issuance of any building permits. All lighting must have frosted glass and be downcast to prevent glare, and will be reviewed for approval at the same time the on -site mock up of color boards and materials are reviewed. Railing details, ventilation and flue screening, and parking structure mechanical details must be submitted and approved by Community Development Staff prior to the issuance of any building permits. 5. The redesign of the Porte Cochere to a minimum height clearance of 13'6" including required turning clearances for fire equipment, must be approved by the Town Fire Marshall prior to the issuance of any building permits. 6. Stormceptor capacity and flows need to be refined and submitted for approval by the Town Engineer prior to the issuance of any building permits. All disturbances required for drainage flows that impact jurisdictional wetland areas along Beaver Creek must be permitted by the US Army Corps of Engineers prior to the issuance of any building permits. 7. A master sign program must be submitted and approved by the Planning & Zoning Commission prior to the issuance of any building permits. 8. Retaining wall redesign, signed and stamped by a structural engineer, and including the use of geotextile material and lower overall retaining wall heights (in particular the southeast corner of the property) need to be submitted as part of the building permit application and approved prior to any building permits being issued for the project. 9. The applicant will revise the west end of the landscaping alongside Beaver Creek to create a more recognizable transition of formal to informal landscaping materials. Minutes of P &Z Meeting September 5, 2000 Page 4 VII. Other Business A. Selection of P &Z Representative of Village at Avon Design Review Board Commissioner Karow rejoined the Commission. Chairman Evans asked Tambi Katieb if there had been any discussion with Bill Post as to when the board would be meeting. The time could affect someone's ability to participate on that board. Tambi and Mike Matzko said they did not have that level of detail yet. Commissioner Sipes and Chairman Evans asked if it would be a voluntary or paid position. Mike said it is unknown at this time. The appointment was tabled until more information is received. Tambi said he would try to get more information by the next meeting. B. Citizen Management of Growth Initiative Mike Matzko asked the Commission if they had any questions. Commissioner Klein asked if there are any areas within the Town that are of a concern? Mike responded not within the Town limit. The one project that may have a problem is the land exchange with the Forest Service; the employee housing. Tambi clarified that the ballot initiative will require a growth area map, but will not exclude development. Commissioner Karow asked if this could affect the Confluence. Mike said they have a PUD approval and the intent is to move forward with construction. C. Staff Approvals: presented by Tambi Katieb 1. Lot 8, Block 3, Wildridge Subdivision 5015A Wildridge Road East Deck privacy wall and hot tub placement. 2. Avon Center Placement of flat communications antenna outside office Chairman Evans asked about the deck privacy wall for Lot 8, Block 3, Wildridge. Tambi explained that the applicant wanted to install a hot tub on the deck and build a 5 -6 ft. high privacy wall on two sides of the deck between the duplex. It is more of a screening wall; not going around the perimeter of the deck. Minutes of P &Z Meeting September 5, 2000 Page 5 VIII. Adjourn Commissioner Sipes moved to adjourn the meeting. Commissioner Head seconded the motion. It carried unanimously. The meeting adjourned at 7:00PM. Respectfully submitted, Cecelia Fenton Recording Secretary APPROVED: September 19, 2000 Chris Evans Chairman Andrew Karow Secretary Minutes of P &Z Meeting September 5, 2000 Page 6